Executive Assistant to the Global Head of Insight & Foresight

At CHANEL, our values are grounded in creating the conditions for people to perform at their best and feel fulfilled and confident in their work.

Your role @Chanel

In this role, you will offer extensive administrative support to the Global Head of Insight and Foresight. You will also work closely with the Chief of Staff’s assistant (based in London), the Global Head of Insight and Foresight’s direct reports and their assistant (based in Paris).

Location: Paris, France, with regular travel to London

What Impact You Can Create At Chanel

Provide extensive administrative support to the Global Head of Insight and Foresight:

Managing the diary in complete coordination with the diaries of their team, their peers as well as business partners:

• Manage and adapt a very busy agenda, understanding the priorities (sometimes it means reorganising time and space at the last minute)
• Anticipate major global governance milestones and retroplan accordingly to schedule preparation meetings.
• Make travel arrangements according to global business calendar imperatives and personal needs; observe context-related travel measures in real time & company expenses policy.
• Book hotels, taxis and related logistics.
• Organize meetings (internal & external)
• Take notes and provide rigorous and synthetic minutes of CODIR meetings and other ad hoc meetings if needed
• Support the Leader in her time management, especially as her work will include a lot of travel between London and Paris with personal constraints to take into account.
• Expenses: Maintain diligent electronic record of receipts, process expenses in a timely manner and according to company policy.
• Budget : contributing to the rigorous follow-up of budget spending, invoicing process, in the relevant timing and in accordance with the Finance guidelines.
  
  
  

This is an impact-focused summary of the job and it’s helpful to note that responsibilities listed are not exhaustive; additional and more detailed duties will be shared during interviews.

What You Will Bring To The Role

• Exemplary organisation skills and outstanding working structure and discipline, allowing to alleviate mental load from your leader
• Ability to prioritise workload, requests and spontaneous scenarios
• Ability to react with appropriate levels of urgency to situations and events that require quick response or turnaround
• Great attention to detail (in the what and the how)
• An approachable, kind and client-orientated demeanour
• Enthusiasm for building networks!
• Strong communication skills including verbal and written
• Fluent in French and English
• Demonstration of being a team-player but also able to work independently
• Professionalism and ability to act with unwavering discretion
• Your cultural curiosity and your interest for our topics
  
  
  

You are energised by

• Attempting to make work, and life in general, warmer, brighter and easier, for those around you
• Making everything possible to ease the work and life of the Leader you are supporting
• Both methodical task and variety in role with challenges you may not have already faced
• ‘Thinking on your feet’-style problem-solving, whether it be a small and mundane issue or an urgent and complex one
  
  
  

What You Would Gain From This Experience

• The opportunity to work with a creative and inspiring Leader and team, in a fast-paced and developing Global Team
• The breadth of topics, scenarios and people you will be exposed to in this role will help nurture prioritisation, general knowledge and communication skills