HR Generalist Coordinator
HR Generalist Coordinator
CHANEL
London, England, United Kingdom
See who CHANEL has hired for this role
We are looking for an experienced HR Generalist Coordinator to join our team based in London. You will be joining the HR team who provides People support to Global Corporate functions and People Solutions global teams, supporting 2 senior members and their teams, to provide broad administrative support, but also help supercharge the efficiency of the teams. This role plays an integral part in community building, as well as stakeholder management to ensure the functions are connected and working closely with the different stakeholders (internal and external).
Role will also support function priorities with the two leaders working together to balance work load. This may include-coordination of extended community meetings, agendas and action items, support with key events.
Core Admin Tasks:
Role will also support function priorities with the two leaders working together to balance work load. This may include-coordination of extended community meetings, agendas and action items, support with key events.
Core Admin Tasks:
- Strategic calendar management: Much of our work gets done through co-creation and dialogue, so meetings are a vital part to ensure the right communication and collaboration happens in a timely way. You bring a keen sense of prioritisation, flexibility, anticipation, and communication to architect the best/suitable flow and frequency of meetings to include:
- Regular calls with Business partners, Global Leaders, PO LT (People & Organisation Leadership Team) members
- People Solutions related governance meeting management
- People Solutions key project milestones scheduling
- Project/Department support across two teams which may include coordination of extended community meetings, agendas, action items and project management to help balance workload.
- Travel arrangements: Because of the global nature of the teams, travel plays a large role in staying connected with the regions. Travel management must be proactive and smart, ensuring smooth transitions to and from multiple destinations, as well as interactions with regular schedules and meetings to ensure things continue to flow smoothly.
- Expense and Budget management: Manage expensing and tracking of yearly travel expenditures, as well as vendor invoice tracking, approvals, and budget accruals.
- Ad hoc Event planning: In-person community meetings form a core part of working on strategic priorities in a global way. Planning events to maximize collaborative working conditions, team building opportunities, and simply opportunities to bond together play a large role in the success of the extended teams. Includes:
- Venue scouting/searches & negotiation with hotels and restaurants
- Logistical coordination (UK and Paris) of seminars, executive events (budget, invitations, catering etc)
- Demonstrated sense of service
- Extremely organised and able to multi-task and work at fast pace
- Understanding of complex scheduling & flexibility to change based on individual needs, geographies, levels of urgency, etc.
- Discretion to handle confidential information and sensitive issues
- Proficiency with collaboration tools (for example, O365 Teams), Excel, PowerPoint; Acrobat Pro and SharePoint
- Interest for Budget monitoring
- Good communication/interpersonal skills, as point of contact for internal communities & external partners
- Have broad exposure to various corporate functions, business divisions and geographies
- Develop long lasting and meaningful relationships with wide range of colleagues across all regions, divisions, and levels
- Build critical thinking to deliver pragmatic and business-adapted solutions
- Be creative! By choosing tools and communication methods to make thing easier and efficient.
- Working in a highly collaborative environment
- Creative problem solving with a detail-oriented point of view
- People topics and contributing to build an ever-better employee experience at CHANEL
- Multi-cultural environment and global scope
- Getting the job done and moving things forward efficiently
- Anticipating the needs of the team and adding value in a multitude of ways – through efficiency, seeing the risks/holes and filling them, and providing perspective on projects
- Energy, enthusiasm and critical thinking to do things better
- Great communication skills (written and verbal)
- Attention to detail, as well as proactive thinking about what is needed for the team
- Process-driven and pragmatic approach to support the business
- Organisation and Prioritisation skills
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Seniority level
Entry level -
Employment type
Full-time -
Job function
Human Resources -
Industries
Retail and Retail Luxury Goods and Jewelry
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