Information and Records Manager

The University of Cambridge is seeking a knowledgeable and committed individual to join the University's Estates Division as the Information and Records Manager within the Division's Business Information Team.

The Estates Division (ED) is responsible for a wide range of activities covering estate and transport planning; the commissioning, procurement, project management and maintenance of buildings; and the management of the environment, properties, facilities and supporting services. It employs about 300 staff, with a good proportion of them professionally qualified in academic-related posts, e.g., architects, engineers, and planners.

The Division creates and holds a large number of records stored both digitally and off-site (with an off-site storage provider) including over 2 million files stored in its SharePoint libraries and over 1,800 archive boxes stored off-site. The types of records held are very varied, including planning applications, tenancy agreements, property leases, building drawings, maintenance and compliance documents and committee papers.

As a senior member of the Business Information team, you will work closely with business units across the Division, contributing significantly to the development of policies, systems and processes for the effective and appropriate management of the organisation's information and records from creation to eventual disposal.

You will provide high level advice to management, staff, and project teams ensuring the availability and integrity of business-critical information that is compliant with relevant legislation, regulations and policies (e.g. GDPR), in support of the Division's activities.

You have demonstrable experience of records management and support in a corporate or University setting. In addition, you will have experience of data analysis, reporting and SharePoint management,

For this role you will need strong interpersonal, influencing and negotiating skills which will help you with your ability to work within a team, plan and manage work activities, communicate and prioritise workloads., You will be educated to degree level or have a relevant professional qualification in records/information management or substantial vocational experience suitable for the role.

• Competitive rates of pay with automatic service related pay progression and annual cost of living increases;


• Generous annual leave allowance


• Flexible and hybrid working opportunities;


• Generous maternity, adoption and shared parental leave entitlement and other family friendly schemes (e.g. workplace nurseries)


• An auto-enrolment pension scheme, with a generous employer contribution;


• Travel benefits and retail discounts at over 2,000 local and national stores;


• Schemes to support with relocation


We welcome applications from individuals who wish to be considered for part-time working or other flexible working arrangements.