Administrative Assistant

Title: Administrative Assistant

Location: CICS Prairie- 11530 S Prairie Ave, Chicago, IL 60628

Reports To: School Principal

Salary: Starting at 42,029, commensurate with experience

Start Date: August 2024

Distinctive Schools creates diverse, joyful, welcoming communities rooted in social justice and rigorous learning. We support all learners to be engaged, curious, and to achieve their full potential. Our students become confident advocates, creative problem-solvers, and collaborative leaders.

Position Description

A Distinctive Schools Administrative Assistant will work directly in an administrative support role to the School Director and provides support to the campus administrative team as needed. This position also provides front counter support including, but not limited to answering phones, taking messages, directing calls, coordinating general school office operations, and greeting and attending to school visitors, school staff, and student requests. This person will:

• Maintain the School Director’s calendar and schedule appointments and/or interviews
• Serve as a liaison between school staff and administration and parents and administration to fulfill requests as needed
• Copy and distribute documents/forms signed by the principal, including but not limited to professional development, checks, invoices, personal day requests, etc.
• Assist the School Director with operational duties as requested
• Check general school mailbox and reply to any message that were requesting contact or information
• Schedule appointments for School Director, teachers, and parents
• Keep track and create documents that needs to be submit to AOIS
• Manage students and staff records
• Verbal and written translations for all staff and parents
• Make sure that all students information is updated into Impact and Power School
• Maintain school receipts and proper documentation for cash intake
• Taking bank deposit for the campus director
• Schedule Parent/Teacher Conferences
• Food Service Professional
• Process lunch application manually and input it into Impact system
• Provide FSP office with update student info to keep student eligibility list update

Handle and direct calls to the appropriate employee

Attend CPS/FSP training for Impact

Create and maintain accurate sign in and sign out forms

Registration

• Create registration forms
• Set up registration schedule
• Oversee registration
• Cover when the Campus Director of Operations and Office Manager is out
• Perform other functions as needed and attend school events
  
  

Requirements

• Highschool Diploma
• 2 years office experience
  
  

Why Join The Distinctive Schools Team

• We are a collaborative team of professionals supporting each other to instill a love of learning in our students
• We empower students, families and staff to contribute to our mission in a meaningful way
• Distinctive Schools was named one of Crain’s 2021 Best Places to Work in Chicago; culture is at the heart of what we do
• We make an impact in our communities by serving some of the most historically marginalized in the city
• We offer a great benefits package for full time employees (Medical; Dental; Vision; PTO; 403b match, discounted gym membership, tuition reimbursement options, referral bonus)
  
  

Distinctive Schools is an equal opportunity employer and does not discriminate against any employee or applicant for employment on the basis of race, color, religion, sex, gender, national origin, age, disability, veteran status, marital status, sexual orientation, gender identity, gender expression, or any other personal characteristic protected by applicable law.