Administrative Assistant, Corwin, Hybrid, Part-Time

The primary purpose of this temporary position is to offer comprehensive administrative support to various leadership positions within Corwin, including sales, editorial, learning, and marketing.

Part-time = 25-30 hours per week.

Essential Job Functions And Responsibilities

• Providing comprehensive administrative support within departments such as editorial, marketing, and sales.
• Providing assistance to leadership roles within Corwin, including executives, department heads, and other managerial positions.
• Conducting efficient administrative processes, well-organized meetings, accurate reporting, successful support for author programs, effective communication with internal colleagues, external business customers, authors, and vendors.
• Interacting with internal colleagues, external business customers, authors, and vendors, aiming to provide administrative support, facilitate communication, ensure smooth operations, and maintain positive relationships.
• Contributing to cost-effective practices and adhering to financial guidelines.
• Planning and organizing skills are essential for tasks such as coordinating meetings, managing calendars, organizing documentation, supporting events, and prioritizing tasks.
• Overseeing the workflow of others to some extent, particularly in coordinating meetings, managing schedules, and delegating tasks within the administrative support function.
• Supporting longer-range project goals, such as process improvements, implementing new systems or tools, or participating in cross-functional initiatives.
• Scheduling and coordinating meetings, including preparing agendas, taking notes, and updating meeting documents as required.
• Managing reporting systems and team Key Performance Indicators (KPIs) on an ongoing basis to track and analyze performance.
• Supporting the distribution of author gifts and awards to maintain positive relationships and recognize achievements.
• Handling reimbursements and expense approvals for authors, consultants, and team members, ensuring timely and accurate processing.
• Collaborating with the finance department to request Purchase Orders (POs) when necessary, adhering to budgetary guidelines and processes.
• Overseeing all administrative and onboarding aspects of the author consulting program, including CRM updates, tax information/collection, contracts, and communication, ensuring compliance and smooth operations.
• Managing sales team in-boxes and appropriately route messages to the relevant teams to facilitate effective communication and responsiveness.
• Maintaining and updating calendars for internal executives, ensuring accurate scheduling and coordination of appointments and events.
• Creating presentation materials and documentation to support leadership in internal needs, such as meetings, reports, and presentations.
• Booking travel arrangements for executive team members, ensuring efficient and cost-effective travel logistics.
• Managing the internal phone list and staff directory, ensuring up-to-date and accurate contact information.
• Overseeing employment appreciation efforts, such as staff birthdays and holiday gifts, to foster a positive work environment.
  
  

Qualifications And Education

• A minimum of 5 years supporting executive teams, demonstrating the ability to handle multiple priorities and stakeholders.
• Can provide support and assistance to other departments or teams within the organization as needed, beyond the primary areas of focus.
• Can collaborate with cross-functional teams on special projects or initiatives to contribute to the overall success of the organization.
• Can contribute to process improvement efforts by identifying areas for optimization and implementing changes to increase efficiency.
• Possesses strong communication skills, both written and verbal, to effectively convey information and interact with others.
• Possesses strong organizational skills to maintain efficiency and keep track of various responsibilities.
• Experience with Microsoft suite of products, including Teams, Outlook, PowerPoint, Excel, and Word. Proficiency in technical skills relevant to the role's requirements, including expense reporting platforms and financial tools, such as Concur or Proactis.
• The level of supervision received by this position may vary but typically includes guidance, priority setting, and alignment with organizational goals from department heads, executives, or senior leadership.
  
  

Pay Transparency & Benefits Package

Sage Publishing is committed to being an inclusive employer where all individuals are treated with fairness and respect. Sage is proud to be an equal opportunity workplace and is an affirmative action employer.

Compensation at Sage is influenced by several factors, including but not limited to skill set, nature and level of experience, qualifications, and other relevant considerations. Please note that the compensation details listed in U.S. role postings reflect the base salary only and do not include bonuses or benefits. Your recruiter can share more about the specific salary range and additional aspects of the compensation/benefits package for this position during the hiring process. If your desired salary falls outside of this range, we hope you'll still apply as there may be other positions that better align.

In addition to compensation, Sage offers a highly competitive and comprehensive PPO medical, dental, and vision care benefits package with SAGE covering most of the premium costs. Unique program benefits that support a healthy life, a company-sponsored anniversary trip every 5 years, a 401(k)-matching program of 100% up to 5% of pay, and other significant meaningful benefits. In alignment with our value for education, Sage offers financial support for bachelor's and graduate-level degree programs as well as learning for personal interest.

Sage offers freedom and autonomy in your day-to-day with hybrid or remote work, depending on the role. Join the nearly 2,000 Sage employees worldwide who deliver products and services that serve to fulfill our noble goal of education and dissemination of knowledge globally. We’d love to meet you!

Diversity, Equity, and Inclusion

Sage Publishing is committed to being an inclusive employer where all individuals are treated with fairness and respect, regardless of age, disability, gender identity, marriage and partnership status, pregnancy and parental responsibilities, race, religion and belief, sex, or sexual orientation.

We believe that diversity is a cornerstone of a vibrant culture. We want Sage to be an organization where the most talented staff and high-potential staff are recruited, have the opportunity to grow, and want to work. We strive to achieve a better representation of diverse talent at all levels, including leadership, across our workforce.

Sage is a global academic publisher of books, journals, and library resources with a growing range of technologies to enable discovery, access, and engagement. Our mission is building bridges to knowledge — supporting the development of ideas through the research process to scholarship that is certified, taught, and applied.

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Sage is committed to the full inclusion of all qualified applicants. Accommodations will be made for any part of the interview process.