Editorial Production Coordinator

Editorial Production Coordinator

Location: Rockville, MD (hybrid or fully remote)

Key skills: Project management, author management

Experience: 2-5 years’ experience in publishing and project management

Reports to:  Director, Publications

The Role

Help support the professionals who bring lifesaving medications and medical devices to market! RAPS (the Regulatory Affairs Professionals Society) is seeking an Editorial Production Coordinator to support the publication of books and content to meet the professional development needs of those in the healthcare regulatory field.

We are looking for a team member with project - and author - management skills, an inquisitive mindset, and a desire for professional growth. This role requires robust multitasking abilities, keen attention to detail, and the desire to work on a variety of projects simultaneously. This position is best suited for someone who wants to better understand the healthcare system and the products that treat patients and improve health.

What you will do with us:

• Traffic and track manuscripts (chapters & books) through the production process, including: Submission
• Technical edit
• Sections and/or lead editor review
• Substantive edit by staff editor
• Place in InCopy or traffic to a graphic designer
• Author review
• Chapter finalization
• Maintain production calendar through clear communication and scrupulous attention to deadlines.
• Coordinate manuscripts during the peer-review process and maintain version control.
• Liaison with freelance contributors to traffic their work.
• Correspond with volunteer authors.
• Oversee book contracts and author agreements.
• Provide operational support such as information gathering, report generation, and
• monitoring of customer and competitor trends.
• Help identify and recruit subject matter experts to contribute manuscripts for RAPS books.
• Serve as staff liaison to customer service.
• Provide copyediting/checking support as needed.
• Other duties relevant to this role as assigned.

What you will bring to succeed:

•  Bachelor’s degree or commensurate experience
• 2 to 5 years of experience in publishing and project management
• Excellent project management skills
• Exceptional organizational skills
• Effective written and verbal communication skills
• Multitasker; able to meet or exceed deadlines on multiple projects simultaneously
• Understanding of print and electronic publication processes
• Proficiency in Microsoft Office (including Excel and SharePoint) and Smartsheet (or similar project management tools)
• Facility in Adobe InCopy/InDesign is a plus

What RAPS offers:

• Flexible hybrid work environment
• Highly competitive, market-based salaries
• Annual merit-based salary adjustments
• Incentive pay/bonuses
• Reimbursement for job-related education + training
• Fully paid LinkedIn Learning subscription
• Generous PTO accruement
• 10 annual paid holidays with extended holiday break
• Medical, dental, vision, & life insurance
• Short/long term disability
• 403(b) Retirement Plan with employer match

About RAPS

The Regulatory Affairs Professionals Society (RAPS) is the largest global organization of professionals involved with regulatory and quality for healthcare products, including medical devices, pharmaceuticals and biologics, diagnostics, and digital health. Founded in 1976 as a neutral, nonprofit organization, RAPS supports and elevates the regulatory profession with education and training, professional standards, publications, research, networking, career development, and other valuable resources. RAPS is home to the Regulatory Affairs Certification (RAC), the only post-academic professional credential to recognize regulatory excellence. The society is headquartered in suburban Washington, DC, with chapters and affiliates worldwide.

As an employer, RAPS encourages dedication to quality and member service. We support innovation and creativity, respect, and high ethical standards. We value learning and professional development and strive to maintain a safe and enjoyable work atmosphere that promotes collegiality.

RAPS provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable laws. RAPS complies with applicable state and local laws governing nondiscrimination in employment in every location where the company has facilities.

We are an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any other characteristic protected by law.