We are seeking a proactive, self-motivated Executive Assistant to offer executive support to a Senior Vice President running a global CX Organization, which includes US and International Product, Design, Analytics, E-comm, Program Management, and Research.
If you are a creative problem-solver, adept at managing complex schedules and planning and executing offsite meetings smoothly, highly organized, who takes initiative to get things done, and excels at handling multiple projects at the same time and delivering high-quality work in a timely fashion, this role is an excellent match. Also, if you are skilled at building relationships across the organization and can help the leadership team by executing on required administrative duties, then you will thrive in a purposeful, dynamic setting with a direct impact on organizational efficiency.
Job Description
ABOUT THIS TEAM
Reporting to the Senior Vice President of Product, as the Executive Assistant II, you will play a pivotal role in enabling the efficient operation of the CX division. Your responsibilities will encompass a wide range of tasks, from managing complex schedules and overseeing communication to facilitating and sometimes executing aspects of critical projects.
WHAT YOU’LL DO
Providing high-level administrative support to the SVP, including managing schedules, arranging meetings, handling correspondence, and creating PPT or Google slides
Creating spreadsheets and pivot tables in Excel
Creating executive-level presentations within PPT and/or Google Slides
Assisting in the creative and execution of roadmaps, key projects and initiatives, involving cross-functional teams
Organizing and managing domestic and international travel arrangements, itineraries, social gatherings, and processing expense reports
Acting as a gatekeeper for the SVP, filtering and prioritizing emails and inquiries as well as handling requests from internal and external stakeholders
Coordinating meetings, preparing and/or obtaining materials, and ensuring the SVP's time aligns with their priorities
Handling sensitive information and maintaining the confidentiality of executive-level data
Demonstrating exceptional oral and written communication skills, both in interactions with colleagues and external contacts
Navigating a fast-paced work environment, adapting to changing schedules, and addressing impromptu tasks with poise and effectiveness
WHAT YOU’LL NEED
8 or more years in administrative assistance, with 5 years preferably supporting senior executives, with a strong understanding of product-oriented work
Proficiency with software tools such as Microsoft Office, Google Suite, and calendar management
Highly proactive, motivated, and self-directed
The instinct to take initiative, to anticipate needs and issues while being receptive to direction
Advanced knowledge of creating pivot tables in Excel
Advanced knowledge of creating presentations within PPT and/or Google Slides
Experience taking meeting notes and creating action items/plans for senior executives
Exceptional organizational skills, with a keen ability to prioritize tasks and pay meticulous attention to detail
High integrity and a proven record of maintaining the confidentiality of sensitive information
Flexibility to collaborate with teams and adapt to ever-changing schedules and last-minute requests
WHAT'S GOOD TO HAVE
BA/BS degree strongly preferred
Individual pay is based on location, transferable skills, experience, and other relevant factors. This estimated range is based on the best available market data and factors, all of which are subject to change. This position may also be eligible for a bonus and medical, dental, vision, life, short and long-term disability insurance, 401(k), paid time off, sick leave, and paid holidays, all subject to applicable plan terms.
Starting Pay Range
$85,000—$105,000 USD
BENEFITS
OUTSTANDING COMPENSATION
Competitive salary
Bi-annual bonus
401(k) plan with match
Equity in company
Internet and home office reimbursement
In-office catered breakfast and lunches
100% FULL HEALTH BENEFITS
Medical, dental, and vision (optional plans for your family)
Life & long term disability insurance (optional)
Mental health support and resources
Wellness reimbursement (gym, health apps, etc.)
Certain group health plans are required to disclose on a public website information regarding in-network provider rates and historical out-of-network allowed amounts and billed charges for covered items and services in two separate machine-readable files (MRFs). The MRFs for the Triple S Salud medical benefit plans are linked below as of July 1, 2022:
Individual pay is based on location, transferable skills, experience, and other relevant factors. This estimated range is based on the best available market data and factors, all of which are subject to change. This position may also be eligible for a bonus and medical, dental, vision, life, short and long-term disability insurance, 401(k), paid time off, sick leave, and paid holidays, all subject to applicable plan terms.
ELIGIBLE HIRING LOCATIONS
This position is 100% remote, work from home.
BOLD is able to hire full-time residents of the following U.S. States & Territories: Arizona, California, Colorado, Connecticut, Florida, Georgia, Illinois, Iowa, Kentucky, Maine, Maryland, Massachusetts, Minnesota, Nevada, New Hampshire, New Jersey, New York, North Carolina, Ohio, Oklahoma, Oregon, Pennsylvania, Puerto Rico, Tennessee, Texas, Utah, Virginia, Washington.
California Residents: Please see our privacy notice for more info on how we handle your data.
ELIGIBILITY
LOCATION
This position is open to residents of Puerto Rico and US citizens willing to relocate to Puerto Rico.
ABOUT BOLD
WE TRANSFORM WORK LIVES
As an established global organization, BOLD helps people find jobs. Our story is one of growth, success, and professional fulfillment. We create digital products that have empowered millions of people in 180 countries to build stronger resumes, cover letters, and CVs. The result of our work helps people interview confidently, finding the right job in less time. Our employees are experts, learners, contributors, and creatives.
WE CELEBRATE AND PROMOTE DIVERSITY AND INCLUSION
We value our position as an Equal Opportunity Employer. We hire based on qualifications, merit, and our business needs. We don't discriminate regarding race, color, religion, gender, pregnancy, national origin or citizenship, ancestry, age, physical or mental disability, veteran status, sexual orientation, gender identity or expression, marital status, genetic information, or any other applicable characteristic protected by law.
Under San Francisco's Fair Chance Ordinance, qualified applicants with arrest and conviction records will be considered for the position.
Seniority level
Mid-Senior level
Employment type
Full-time
Job function
Administrative
Industries
Software Development
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