Executive Assistant

Job Description

CoStar Group Company Intro:

CoStar Group (NASDAQ: CSGP) is a leading global provider of commercial and residential real estate information, analytics, and online marketplaces. Included in the S&P 500 Index and the NASDAQ 100, CoStar Group is on a mission to digitize the world’s real estate, empowering all people to discover properties, insights and connections that improve their businesses and lives.

We have been living and breathing the world of real estate information and online marketplaces for over 35 years, giving us the perspective to create truly unique and valuable offerings to our customers. We’ve continually refined, transformed and perfected our approach to our business, creating a language that has become standard in our industry, for our customers, and even our competitors. We continue that effort today and are always working to improve and drive innovation. This is how we deliver for our customers, our employees, and investors. By equipping the brightest minds with the best resources available, we provide an invaluable edge in real estate.

Role Description

CoStar Group is hiring an experienced Executive Admin to support our Chief Financial Officer and General Counsel. This person must be professional in nature, have the ability to exercise complete discretion and timely judgement on matters pertaining to managing the executive’s calendar, travel, expenses and general communication across the company. They will need to be able to operate independently while also collaborate with individual inside and outside of CoStar Group. Additionally, they will need to be a master at prioritizing and juggling multiple tasks simultaneously.

Responsibilities

• Support complex calendar management for the CFO and GC, including prioritization of internal and external meetings and other special projects
• Provide background information and/or supporting documents in preparation for scheduled appointments, meetings, speaking engagements, conferences, interviews, etc.
• Maintain an efficient flow of information between all levels of the CFO’s and GC’s respective internal and external contacts on a wide spectrum of the organization’s plans and priorities
• Review, proofread, and format all correspondence prepared for the CFO’s and GC’s signature to ensure accuracy and completeness, etc. as well as consistency with organizational policy
• Follow up with staff to ensure deadlines are met. Review other prepared documents requiring the CFO’s and GC’s signature, such as purchase orders, leave requests, expense reports, contracts, etc.
• Prepare and distribute relevant materials to team members in advance of meetings, as requested.
• Handle all basic administrative functions including reports and other routine tasks such as meeting planning, ordering food, team projects etc
• Determine and execute meeting logistics and preparation including: physical setup of meeting space, ensuring communications are adequate and everyone is dialed in, escalate technology concerns when necessary and printing any relevant materials in advance.
• Coordinate complex international and domestic travel itineraries for CFO and GC including accommodations, ground and air transportation, meals, and expenses. Effectively communicate all changes to itineraries in a timely manner.
• Mange and complete expense reports. Collect and maintain receipts for business meals and purchases.
• Complete all other projects as assigned, ensure deadlines are met, receive and prioritize simultaneous requests, track and report on completion of assigned or outstanding tasks.
• Responds to and handles confidential and sensitive information with poise, tact, and diplomacy.
  
  

Qualifications & Skills

• Bachelor’s degree required from an accredited, not-for-profit University or College
• A track record of commitment to prior employers
• Minimum of 5 years of experience in a role supporting C-Suite executives
• Experience in project management and organization
• Proven track record of success in fast-paced professional environments, and high-level performance while juggling numerous tasks and priorities
• High level of attention to detail and strong organizational skills
• Meticulous grammar, editing, writing, presentation, communication skills
• Comfortable using Microsoft Outlook and Suite
  
  

This position offers a base salary range of $105k-$130k, based on relevant skills and experience and includes a generous benefits plan.

What’s in it for you?

Working at CoStar Group means you'll enjoy a culture of collaboration and innovation that attracts the best and brightest across a broad range of disciplines. In addition to generous compensation and performance-based incentives, you'll be supported in both your professional and academic growth with internal training, tuition reimbursement, and an inter-office exchange program.

Our Benefits Package Includes (but Is Not Limited To)

• Comprehensive healthcare coverage: Medical / Vision / Dental / Prescription Drug
• Life, legal, and supplementary insurance
• Commuter and parking benefits
• 401(K) retirement plan with matching contributions
• Employee stock purchase plan
• Paid time off
• Tuition reimbursement
• On-site fitness center
• Complimentary gourmet coffee, tea, hot chocolate, fresh fruit, and other healthy snacks
  
  

We welcome all qualified candidates who are currently eligible to work full-time in the United States to apply. However, please note that CoStar is not able to provide visa sponsorship for this position.

CoStar Group is an Equal Employment Opportunity Employer; we maintain a drug-free workplace and perform pre-employment substance abuse testing