Legal Secretary

McGlinchey Stafford is seeking an experienced Litigation Legal Secretary offering 5+ years of experience for our Cleveland office. Our Legal Secretaries support multiple attorneys and are assigned a variety of responsibilities, some of which are described below. The ideal candidate will have experience with iManage document repository and be able to juggle a number of calendars. Experience in financial services litigation is a plus. Successful candidates must have excellent time management skills, be technically savvy, have strong verbal and written communication skills, and be able to efficiently prioritize and complete tasks in a fast-paced environment. Salary commensurate with experience. This is not an entry-level position.

Technical Requirements Include:

Advanced knowledge of Microsoft Office (Word, Excel, Outlook, and PowerPoint);

Advanced knowledge of Adobe Acrobat, including bates labeling, splitting and combining PDF documents, optimizing and reducing PDF files, etc.;

Advanced knowledge of e-filing systems and procedures in state and federal courts;

Experience and knowledge working with file-sharing tools to share documents;

Experience with and a good understanding of the litigation process as it pertains to the role of a legal assistant;

Knowledge of the technology and processes required to assist attorneys with timekeeping, billing, and other administrative tasks;

Experience working with electronic document management systems, and

The ability and willingness to quickly adapt to and learn new technology, as needed;

Organizing and maintaining files through the litigation process.

Administrative Requirements include:

Entering conflicts checks and opening client files;

Assisting attorneys with scheduling, calendaring, and planning business travel;

Communicating with clients, opposing counsel, and other third parties at the direction of the attorneys;

Managing the electronic case files;

Calendaring and docketing litigation deadlines;

Preparing attorney and office expenses;

Processing payment of vendor invoices; and

Assisting with general office duties.