Litigation Legal Assistant

Title - Litigation Legal Secretary

Full Time Permanent Role

Hybrid for San Francisco or Los Angeles, CA

ESSENTIAL FUNCTIONS

Provides professional client relationship management with external clients.

Creates, edits, and proofreads complex and practice-specific legal documents, forms, and correspondence, ensuring accuracy and completeness.

In conjunction with Paralegals, may prepare or coordinate the preparation of Responses to Auditor Requests. Assists with preparation of Opinion Letters.

Utilizes Firm provided software to accurately store email messages, and maintain and retrieve files.

Utilizes Outlook to schedule appointments and calendar dates. Maintains contacts in Outlook.

Demonstrates working knowledge of internet resources to perform basic legal research and print off cases, as requested.

Utilizes Ework software to open new matters, prepare engagement letters, and process conflict reports.

Collaborates with Client Account Manager and assigned timekeepers to manage billing process, including editing prebills, generating reports, and sending out final invoices. May assist with collection efforts. Coordinates client, matter and timekeeper inquiries.

Initiates client file transfer requests and assists with client disengagements.

May facilitate the secure transfer of case/client data in accordance with firm’s data security policy.

Acts and assists as a proactive mentor for junior staff and new employees. Assists with training regarding specific Firm processes and procedures as requested.

Create and label CDs/DVDs and comprehensive understanding of firm’s privacy policy and encryption tools.

Ideal Candidate

High School Diploma required, Associate Degree preferred.

Minimum of 2 to 3 years of litigation recent Legal Secretarial experience, and/or 3 years of Administrative Secretary experience.

Experience working in a large law firm preferred.

Ability to work under pressure and complete job assignments in an accurate and timely manner.

Excellent communication skills and the ability to build effective internal and external client relationships.

Ability to interact effectively with all levels of management and staff and a variety of external entities including clients and prospective clients of the Firm.

Highly proficient with Windows-based software used by the firm, including MS Word, PowerPoint, Excel, Outlook and Mac Client. Working knowledge of database, and time and attendance tracking applications.