Office Assistant

Unitek Global Services is looking for a reliable and competent Office Assistant to help with the organization and running of the daily administrative operations at our corporate location in Jackson, MS. The ideal candidate will be a hard-working professional able to undertake a variety of office support tasks and work diligently under pressure. This person will be comfortable working with a high degree of attention to detail and discretion as well as incorporating new and effective ways to achieve better results.

Responsibilities

Organize office and assist associates in ways that optimize procedures

Sort and distribute communications in a timely manner

Schedule and plan meetings and appointments, including preparing the meeting room and ordering/coordinating delivery of meals at the appointed time

Monitor level of supplies and handle shortages

Resolve office-related malfunctions and respond to requests or issues

Coordinate with other departments to ensure compliance with established policies

Maintain trusting relationships with customers and colleagues

Perform receptionist duties including answering phones, directing calls and greeting guests

Weekly time entry for employees

Ordering and coordinating delivery of breakfast/lunch for the office when requested

Monitor and stock the kitchen

Processing invoices for payment

Manage setting up and disconnecting utilities for remote job sites

Data entry and filing as necessary

Other duties as assigned by management

Requirements

Job Requirements:

Proven experience as a back-office assistant, office assistant, or in another relevant administrative role

Knowledge Of Microsoft Office And Other Computer Skills

Working knowledge of office equipment

Thorough understanding of office management procedures

Excellent organizational and time management skills

Excellent written and verbal communication skills

Professional phone skills

Able to multitask and follow instructions with little oversight