Operations Assistant

Job Description

The Operations Assistant is responsible for providing operational technical/clerical support within the department. Uses independent judgment in carrying out responsibilities and takes initiative to handle routine and semi-routine matters. Duties will be performed under the direction and supervision of a designated Manager or Supervisor. Including but not limited to preparation of accounts payable, billing, filing, project relationships and interactions, and performing non-department specific project tasks.

What You Will Do:

• Overall responsibility for coordination of day-to-day and short and long-term projects.
• Liaise with the other country coordinators on the overseas activities.
• Prepare and submit invoices to clients in a timely manner.
• Maintain subcontractor database.
• Monitor and maintain subcontractor payable email inbox.
• Follow up of AR with the clients and provide regular update to the Project Manager.
• Prepare and submit AP.
• Facilitate inter-department relationships critical to project completion and success.
• Provides support to departmental needs.
• Develops and maintains subcontractor database.
• Creates and maintains files in a timely and organized manner.
• May perform general or technical filing as instructed by Supervisor.
• Performs routine data search and project backup of computer files as required.
• Maintains inventory of PPE, other equipment and office supplies for the department.
  
  

What You Will Need:

Education and Experience

• Bachelor's degree or recognized equivalent in appropriate technical discipline is preferred.
• 0-5 years of related experience, previous related industry experience preferred.
  
  

Knowledge, Skills, And Abilities

• General knowledge of engineering concepts
• Appropriate certification and/or licenses in area of specialization.
• Knowledge of company policies and procedures
• Thorough understanding of the project coordination
• Knowledge in computer-based project management, spreadsheet, database and graphical presentation programs and, preferably, word processing.
• Knowledge of company business policies and procedures
  
  

Reporting Relationships:

Reports directly to a Reports to a Supervisor or Manager.

About Us

We set out more than 160 years ago to promote the security of life and property at sea and preserve the natural environment. Today, we remain true to our mission and continue to support organizations facing a rapidly evolving seascape of challenging regulations and new technologies. Through it all, we are anchored by a vision and mission that help our clients find clarity in uncertain times.

ABS is a global leader in marine and offshore classification and other innovative safety, quality, and environmental services. We’re at the forefront of supporting the global energy transition at sea, the application of remote and autonomous marine systems, cutting-edge technical solutions, and many more exciting advancements. Our commitment to safety, reliability, and efficiency is ever-present, guiding our clients to safer and more efficient operations.

About Our Benefits

ABS Group proudly offers a variety of industry-leading benefits designed to enhance the life and well-being of our employees and their families. These benefits include, but are not limited to, medical insurance (PPO and HD), dental and vision insurance, Health Savings account (HSA), Flexible Savings Account (FSA), life insurance, accidental death and dismemberment insurance, disability leave programs, parental leave program, paid holidays, and paid vacation time. The Company provides an Employee Assistance Plan (EAP) that offers additional support in personal wellness, including work-life services. ABS Group also offers a 401K plan with a generous company match, subject to plan requirements.

Equal Opportunity

The ABS Group of Companies is committed to the equal employment opportunity of its employees and prohibits discrimination against any employee or qualified applicant based on race, color, creed, religion, national origin, sex, gender identity, age, disability, marital status, sexual orientation, citizenship status or veteran status, or other non-work-related characteristics that may be protected under the law of the Federal Government or specific state employment laws.

Notice

ABS and Affiliated Companies (ABS) will not pay a fee to any third-party agency without a valid ABS Master Service Agreement (MSA) authorized and signed by Human Resources. Any resume, CV, application, or other forms of candidate submission provided to any employee of ABS without a valid MSA on file will be considered property of ABS, and no fee will be paid.

Other

This job description is not intended, and should not be construed, to be an all-inclusive list of responsibilities, skills, efforts or working conditions associated with the job of the incumbent. It is intended to be an accurate reflection of the principal job elements essential for making a fair decision regarding the pay structure of the job. #ogjs