As a Project Assistant, you will provide support to the Project Teams.
How You’ll Contribute
Process project related documents i.e., contracts, change orders, RFIs, AIAs, minutes, close-out documentation, archiving, etc. Process correspondence, letters, and reports.
Assist Project Manager on bid days.
Contact external partners to obtain correct complete required paperwork.
Handle accounting elements of the Project including processing invoices, join checks, stored materials or assigning phase.
Set-up and maintain manual and electronic filing systems per Wohlsen standards.
Answer phones, take messages, schedule appointments.
Organize and direct Project Team on routine tasks and general information.
Schedule and organize time, i.e., setting priorities
Work with others in a team environment to accomplish the task at hand.
Good communication skills, including written, verbal, and electronic. Pleasant telephone manner.
Other Tasks (if applicable)
Order and maintain office supplies and equipment. Distribute supplies when delivered.
Sort, and distribute incoming and outgoing materials.
Replenish postage meter. Coordinate distribution services (FedEX, UPS, etc.).
Coordinate with building security firm to establish safety measures.
Greet visitors to office and notify appropriate staff of visitor’s presence and cover switch board, as needed.
Occasional travel to a job site or other Wohlsen office is required, including transporting of items between offices.
Qualifications:
High school graduate/GED or equivalent work experience.
Minimum of five years’ experience in a technical office environment.
Proficient with Microsoft Office software systems Word, Excel, Outlook, and PowerPoint.
Familiarity with ASTA, Bluebeam, DocuSign and CMIC is a plus.
Capable to work computer, keyboard, and mouse, operate printer, fax machine, copy machine and scanner. Ability to operate basic office equipment like phone and calculator.
Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability, or protected veteran status.
Seniority level
Mid-Senior level
Employment type
Full-time
Job function
Administrative
Industries
Construction
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